AP Accountant with Italian

The Accounts Payable Accountant is responsible for the accurate and timely processing of supplier invoices, payments, reconciliations for Italy.  The role is part of the Local Italian Accounting Team, ensuring compliance with local statutory requirements and alignment with group accounting policies and processes.

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• Invoice Processing
• Daily preparation, processing, and recording of incoming invoices and credit notes for Italy, using an inhouse ERP
• Verify invoice accuracy, GL posting, and approval workflows.
• Activity will involve AP accounting for 2 legal entities in Italy
• Match invoices with purchase orders and goods receipts, resolving discrepancies promptly.
• Manage non-PO invoices, ensuring approvals comply with internal controls.
• Payments & Reconciliations
• Prepare and execute supplier payments according to due dates and payment terms.
• Reconcile vendor statements and follow up on outstanding balances.
• Support month-end closing by ensuring accurate posting of invoices and accruals.
• Monitor open items and ensure timely clearing in the accounting system.
• Expense note handling
• Oversee and follow up expense notes with regard to personnel to ensure that policies in place are met and the best possible service can be offered to internal customers (= employees).
• Compliance & Controls
• Ensure compliance with Italian accounting regulations.
• Adhere to internal financial policies, controls, and compliance frameworks.
• Provide audit support, including documentation and reconciliations.
• Maintain and update vendor master data according to governance standards.
• Collaboration & Continuous Improvement
• Act as the point of contact for suppliers regarding any questions related to invoice handling.
• Collaborate with Procurement, Controlling, and local Finance teams to resolve queries.
• Contribute to process improvement, automation, and harmonization initiatives across the Global Accounting Team.
• Support global standardization efforts and best practice sharing.
• Assist in projects for the development of new systems and processes and formulate proposals to ensure that the AP processes and existing tools/procedures are optimized.
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• Education & Experience
• Bachelor’s degree in accounting, Finance, or a related field.
• 1-2 years of experience in Accounts Payable or a similar accounting role, within a multinational environment.
• Experience supporting Italian legal entities is preferred
• Italian taxation a big plus
• Proven ability to operate effectively in a cross-functional environment.
• Technical Skills
• Solid understanding of VAT and local accounting regulations for Italy
• Strong Microsoft Excel and analytical skills.
• Languages
• Italian and English language conversational needed
• Soft Skills
• High attention to detail and accuracy.
• Strong communication and collaboration skills.
• Proactive and solution-oriented mindset.
• Ability to manage priorities and meet deadlines in a dynamic, global environment.