The perfect start for your ERP project: a matter of preparation

Honestly, finding the perfect moment to start an ERP project can be a real challenge. No matter how many calendars you consult, there’s always one department deep into a major project, or the timing just doesn’t seem to fit into the schedule.

But you’re aiming for innovation, and your current systems aren’t up to the task. So, it’s time to launch your ERP project. But how do you go about it? In this blog, we’ll share three tips to help you identify the ideal timing.

The ideal timing for launching an ERP project: 3 key criteria

1. Take adequate time to prepare

Investing in an ERP or CRM system is a big decision. Before the project begins, make sure to thoroughly map out your strategic objectives and other requirements. Communicate these clearly, both internally and with your ERP partner, to establish a solid foundation for success. Our top tip here? Identify goals across different departments and align them with your company’s long-term objectives.

A lack of preparation can lead to longer implementations or results that don’t quite fit with the organization’s long-term vision. So, it’s crucial to dedicate enough time and attention to the preparation process to achieve the best possible outcomes.

2. People, people, people

An ERP or CRM implementation isn’t just an investment in software—it also demands time and commitment from people within your organization. These key figures are often involved in multiple projects and tasks, making it essential to free up enough time in their schedules for a successful implementation.

It’s important to recognize that this isn’t a quick process that can be completed overnight. Some team members may need to dedicate a significant portion of their time to the ERP project over several months. Before partnering with an ERP provider, consider ways to bring in additional staff, set up backups, and effectively plan the necessary time. By accounting for this from the start, you’ll lay a strong foundation for a smooth implementation and a successful outcome.

3. Communicate openly about the objectives

An ERP or CRM implementation is a perfect example of a change process. Paying attention to the change aspect is crucial for success. You need to communicate clearly about the plans, the intended improvements, and their importance for the future of the organization. Regular updates during the project are also essential. Planning communication channels and methods as part of your preparation will impact the desired timing.

It’s essential to actively involve employees in the changes that an ERP implementation brings. By communicating openly and transparently about the objectives and the benefits of the new system, you create buy-in and engagement within the organization. Employees need to understand why changes are necessary and how they contribute to the organization’s growth and efficiency. Additionally, ensure that you provide regular updates on the project’s progress so that everyone is informed, and any concerns or questions can be addressed and resolved.

By fostering a culture of open communication and engagement, you’ll lay a strong foundation for a successful implementation and acceptance of the new ERP system. It’s not just about technology; it’s primarily about people and change. So, it’s crucial to pay enough attention to this throughout the entire process. 

Ready to get started with ERP?

You do not have to decide on an exact timeline for your ERP project on your own; your ERP partner can help work out the best possible timings with you. But this process starts with the right preparation. By collaborating with a partner who understands the strategic value of an ERP system and knows how it can contribute to your organization’s success, you’ll set a solid foundation for a successful ERP project.

In our free ERP selection guide, "From Strategy to Go-Live," you’ll find more tips on effective preparation, success factors, risks, and pitfalls. The essence of this e-book? We show you how to select and implement an ERP in five steps using our best practices that have led to excellent results for many of our clients.

Curious to discuss how Cegeka addresses ERP challenges?  Get in touch and discover how we can transform your organization into a connected company.