Executive Management Assistant

Sales, Management & Support

Our mission is to help people integrate technology into everyday life and to enable innovation through technology. We offer software development and infrastructure solutions, with advanced competencies in Blockchain, Artificial Intelligence, and Machine Learning. We believe working in close cooperation with our clients and employees is the key to success; this means we offer people the best working environment to achieve the best results. We love entrepreneurial spirits and encourage people around us to be proactive and make the best decisions not only for business but for their personal development. We are currently looking for an Executive Management Assistant who will assist the management team of one of our internal divisions on a variety of daily, business tasks, acting as the first point of contact with people from inside and outside the organization.

  • Act as an Executive Management Assistant to the management team members;
  • Organizing the agenda of the management team;
  • Organizing and scheduling internal events & sessions;
  • Organizing & scheduling business travel;
  • Phone calls and emails will be delegated to you for screening or forwarding, providing information, taking messages, or scheduling appointments;
  • Process incoming mail, answer correspondence, and prepare outgoing mail;
  • Compile, copy, sort, and file records of office activities, business transactions, and other activities;
  • Process data and other information, such as records or reports;
  • Process and prepare memos, correspondence, meeting minutes, and other type of documents; 

What you need to succeed:

  • Exceptional verbal and written communication skills, with the ability to confidently interact with internal and external stakeholders, not only in Romanian, but also English;
  • Proficient in using office software such as Microsoft Office Suite, coupled with familiarity with project management tools and collaboration platforms;
  • Ability to handle sensitive and confidential information with discretion, maintaining a high level of confidentiality regarding executive decisions and company information;
  • Strong problem-solving skills and a proactive approach to challenges, demonstrating the ability to take initiative and anticipate the needs of the executive;
  • Ability to adapt to a dynamic and fast-paced work environment, showcasing flexibility to handle unexpected changes and shifting priorities;
  • Proficiently manage complex calendars and schedule appointments, along with experience coordinating domestic and international travel arrangements;
  • Coordinate and organize meetings, conferences, and events, including the preparation of agendas, taking meeting minutes, and following up on action items.

What are we offering:

  • 22 working days as Annual Vacation, 3 sick days that are not carried over the next year (no medical certificate required), plus a seniority day added every 3 years in the company; 
  • Floating days (free day for every public holiday that falls in weekend); 
  • Medical Insurance at Allianz Tiriac; 
  • 13th salary bonus prorated according to the number of worked months in a year; 
  • Benefit Online platform access, with a 690 RON monthly allowance from which you can choose to invest in different wellbeing, financial or retail packages; 
  • Facilitated Operational Car Leasing; 
  • Financial support for the birth of your child or unhappy events; 
  • Learning and development opportunities - allocated budget for certifications and/or trainings; 
  • Wellbeing initiatives to encourage a healthy work life balance through webinars and specialized sessions as per our colleagues’ interests; 
  • #InCloseCooperation – we work hard but we have fun even harder through monthly hangout parties, team buildings, and gamified experiences both online and offline. #LI-DNP
Your ambition will only grow together with Cegeka, as you are given the space and context to develop.

Adrian Ilie

.NET Software Developer, Cegeka Romania

Aspire to more

For more than 25 years we have handled projects with drive and passion, providing IT solutions that are “tailored” to our customers. This is achievable through our teams of specialists, who are determined to define themselves everyday as the best professionals they can be within the market and leave their mark on IT projects where our impact matters. Given the right circumstances, we believe that together, we can find what enables you to learn faster, grow more and achieve more. Aspire to more.

Teams are were we live, so we always work together here. With passion, and most of all, with a lot of fun, within a culture driven by family values: respect, personal development and entrepreneurship. With a lot of freedom and responsibility. Be part of the next growth phase of a proud, successful, fast-growing, innovative, European IT company full of ambitions.

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